Welcome to the  Winter Conference Session Proposal Form  for the NYSSMA 2023 Winter Conference to be held in Rochester, November 30 - December 3, 2023.  This form is for anyone wishing to present at the conference.  The deadline for submissions to be considered is April 28, 2023

If you are applying on behalf of an Affiliate Organization (e.g. NYSBDA, NY-ASTA, etc.)please be sure you are either the president or president's designee for the session to be considered.

If you are presenting about a specific product or are an Institutional Member,  you should be applying for a SHOWCASE,  using this form. For more information on Institutional Membership please contact the NYSSMA office at 516-997-7200 ext.12.

All session proposals will be considered. If your session is accepted, all information submitted will be the information used in the printed conference program and app. If you have any questions, please feel free to contact Ed Chiarello, President-Elect at presidentelect@nyssma.org

Procedure and information
Application Deadline is May 15.
Conductors of traditional and emerging ensembles from all levels (elementary through college and community) who wish their groups to be considered to perform for one of the NYSSMA® Winter Conference Concert Hours to be held in Rochester, November 30 - December 3, 2023 must fill out this form completely.
To facilitate the completion of this application, please have the following available for upload:
A. Projected number of students/persons who will perform
B. The group director's name, NYSSMA (NAfME) membership number, home address, school address, home and school phone numbers, home and school email addresses.
C. Dates and Locations of group's previous performances at NYSSMA or other Association Conferences (if applicable).
D. Copies of two years NYSSMA Major Organization Evaluation Festival Ratings (if applicable) (to be uploaded).
E. Letter of Approval from the Chief School Administrator or Organization Official (to be uploaded)
F. Copies of concert programs (to be uploaded)
G. Recordings of three (3) compositions by the group in performance.  This is to be done as three (3) separate files (to be uploaded).  Name each file as title.format (e.g. starsandstripes.mp3)
Conductors will be notified of the outcome of their application during the second week of June 2023.
Conductors of accepted performing organizations should be aware of the following:
A. Participating organizations and schools must assume ALL financial responsibilities of their performance at the conference.
B. Each accepted organization will be responsible for making its own lodging and food arrangements.
C. Participating schools will accept the performance and rehearsal times and lengths as scheduled by the committee and will furnish all musical equipment.
D. If it is necessary to stay overnight, all school organizations will adhere to rules established by NYSSMA® and will provide an ample number of adult chaperones.
E. The purpose of the Concert Hour performances is to offer the opportunity for outstanding ensembles from various levels (elementary, secondary, college, community, etc.) to perform for the attendees at the winter conference. We, therefore, request that participating groups not include professional artists performing with their ensemble.
F. Directors of non-traditional ensembles, and those representing diverse populations from across New York State, are encouraged to apply.
G. Directors of performing ensembles selected to participate will receive further information regarding health and safety protocols.
Conductors of accepted performing organizations must notify President Elect Ed Chiarello by June 19, 2023, if they are accepting the offer to perform.

Welcome to the NYSSMA Young Composers Honors Concert Application!  Students who submit a composition will receive a written evaluation of their piece, as well as consideration for inclusion in the 25th Annual Young Composers Honors Concert at the NYSSMA Winter Conference in Rochester.  Selected students will also participate in coaching workshops and a post-concert reflection with their fellow student composers, members of the NYSSMA Composition & Songwriting Committee, and the NYSSMA Composer-In-Residence.
AGE CATEGORIES

  • Grades K-5, 6-8 and 9-12.
  • Works by 12th graders will receive evaluations but will not be considered for concert performance.
  • Although composition quality is the primary criterion, NYSSMA will attempt to represent all three age categories and will seek to program a concert of varied style, genre and instrumentation.

RULES AND REGULATIONS

  • Each K-12 student making application must be enrolled in a NYSSMA Participating School District in order to be eligible to submit compositions.
  • Compositions must not exceed five (5) minutes in duration.
  • Composition submissions shall include a score and an audio recording of the work.
  • Compositions may be for a solo instrument or voice or for an ensemble of instruments and/or voices.
  • If the composition is composed using electronic media and is intended to be performed in a recorded format, please submit to the Electronic Music Showcase.
  • Art songs utilizing poetry written by the student or another poet should be submitted to this Young Composers Honors Concert.  Songs in any style with original lyrics should be submitted to the Songwriters Showcase.
  • Each applicant may submit a maximum of two compositions, but each submission requires a separate application and payment of the $30 submission fee.
  • If a composition is selected for performance at the Winter Conference, NYSSMA will assist in recruitment of performers, but NYSSMA cannot guarantee that a performance will take place.
  • Students whose compositions are selected will be expected to attend the Winter Conference.
  • Travel, housing and other expenses for students who attend the Winter Conference are the responsibility of the students' family and/or sponsoring school.

EVALUATION CRITERIA
The committee evaluates the submitted compositions based on three broad criteria:
Compositional Technique includes the following elements, where applicable:

  • Organization of pitch elements such as melody, harmony and counterpoint
  • Organization of rhythmic elements
  • Formal design
  • Accuracy and clarity of notation
  • Appropriate writing for instruments and/or voices

Overall Musical Appeal includes the following aspects:

  • Stylistic coherence, regardless of the particular style
  • Effective handling of unity/variety and tension/release
  • Effective use of dynamics, articulations and expressive marks
  • Interaction of all of the musical elements (atmosphere, mood, direction, flow of the work)

Creativity refers to aspects of the piece that reveal the composer's individual "voice" and distinguish the piece from a musical exercise or a direct imitation of another piece.
If some of these terms are not familiar to you, please discuss them with your teacher or contact the committee chairperson at comp@nyssma.org.
The criteria listed above are not intended as a "checklist" for each student to go through as they compose a piece.  Each work is unique.  The committee attempts to assess each composition on its own merit.

APPLICATION PROCEDURE

  1. Complete the Submittable Application Form and upload materials no later than June 9, 2023.
  2. Upload the score as a PDF file
  3. Upload an mp3 audio file recording of the composition.
  4. Submit the $30 payment as per Submittable.

For further information, please contact Dr. Rob Deemer, NYSSMA Composition Committee Chair at comp@nyssma.org.

Welcome to the NYSSMA Student Songwriters Showcase Application!  Students who submit a song will receive a written evaluation of their piece, as well as consideration for inclusion in the 3rd Annual Student Songwriters Showcase at the NYSSMA Winter Conference in Rochester.  Selected students will also participate in coaching workshops and a post-concert reflection with their fellow student songwriters and members of the NYSSMA Composition & Songwriters Committee.

AGE CATEGORIES

  • Grades K-5, 6-8 and 9-12.
  • Works by 12th graders will receive evaluations but will not be considered for concert performance.
  • Although song quality is the primary criterion, NYSSMA will attempt to represent all three age categories and will seek to program a concert of varied style, genre and instrumentation.

RULES AND REGULATIONS

  • Each K-12 student applicant must be enrolled in a NYSSMA Participating School District in order to be eligible to submit songs.
  • Songs must not exceed five (5) minutes in duration.
  • Song submissions shall include an audio recording and a lyric sheet.
  • Songs may be for a solo voice or for an ensemble of voices with or without instrumental accompaniment.
  • Song lead sheets are not required but will be accepted.
  • Songs may be in any style.
  • Song music and lyrics must both be written by students.
  • Songs that are intended to be performed in a recorded format are equally eligible as those intended to be performed in person.
  • Each applicant may submit a maximum of two songs, but each submission requires a separate application and payment of the $30 submission fee.
  • Songs will be adjudicated based on three criteria: Technique, Musical Appeal and Creativity.
  • If a song is selected for performance at the Winter Conference, NYSSMA will assist in recruitment of performers, but NYSSMA cannot guarantee that a performance will take place.
  • Students whose songs are selected will be expected to attend the Winter Conference.
  • Travel, housing and other expenses for students who attend the Winter Conference are the responsibility of the students' family and/or sponsoring school.

EVALUATION CRITERIA
The committee evaluates the submitted compositions based on three broad criteria:
Compositional Technique includes the following elements, where applicable:

  • Organization of pitch elements such as melody and harmony
  • Organization of rhythmic elements
  • Organization of lyric elements
  • Formal design/narrative/story
  • Clarity of material
  • Appropriate writing for voice and instruments

Overall Musical Appeal includes the following aspects:

  • Stylistic coherence, regardless of the particular style
  • Effective handling of unity/variety and tension/release
  • Effective use of dynamics, articulations and expressive marks
  • Interaction of all of the musical elements (atmosphere, mood, direction, flow of the work)

Creativity refers to aspects of the piece that reveal the songwriter's individual "voice" and distinguish the piece from a musical exercise or a direct imitation of another piece.
If some of these terms are not familiar to you, please discuss them with your teacher or contact the committee chairperson at comp@nyssma.org.
The criteria listed above are not intended as a "checklist" for each student to go through as they write a song.  Each work is unique.  The committee attempts to assess each composition on its own merit.
APPLICATION PROCEDURE

  1. Complete the Submittable Application Form and uploads no later than June 9, 2023.
  2. Upload an mp3 audio file recording of the song.
  3. Upload as a PDF file the lyric sheet and a song lead sheet if so desired.
  4. Submit the $30 payment as per Submittable.

For further information, please contact Dr. Rob Deemer, NYSSMA Composition Committee Chair at comp@nyssma.org.

Welcome to the NYSSMA Electronic Music Showcase Application!  Students who submit a composition will receive a written evaluation of their piece, as well as consideration for inclusion in the 28th Annual Electronic Music Showcase at the NYSSMA Winter Conference in Rochester. Selected students will also participate in coaching workshops and a post-concert reflection with their fellow student composers, members of the the NYSSMA Composition & Songwriting Committee, and the NYSSMA Composer-In-Residence.
AGE CATEGORIES

  • Grades K-5, 6-8 and 9-12.
  • Works by 12th graders will receive evaluations but will not be considered for concert performance.
  • Although composition quality is the primary criterion, NYSSMA will attempt to represent all three age categories and will seek to program a concert of varied style, genre and instrumentation.

RULES AND REGULATIONS

  • Each K-12 student application must be enrolled in a NYSSMA Participating School District in order to be eligible to submit compositions.
  • Compositions must not exceed five (5) minutes in duration.
  • Composition submissions shall include an audio recording of the work.
  • Compositions should either be composed electronically or include electronic instruments (vocal and/or acoustic instruments may be combined with electronic instruments) and should be intended to be performed in a recorded format.  Songs with original lyrics should be submitted to the Songwriters Showcase.
  • Each applicant may submit a maximum of two compositions, but each submission requires a separate application and payment of the $30 submission fee.
  • Students whose compositions are selected will be expected to attend the Winter Conference.
  • Travel, housing and other expenses for students who attend the Winter Conference are the responsibility of the students' family and/or sponsoring school.

EVALUATION CRITERIA
The committee evaluates the submitted compositions based on three broad criteria:
Compositional Technique includes the following elements, where applicable:

  • Organization of pitch elements such as melody and harmony
  • Organization of rhythmic elements
  • Organization of non-pitch sonic elements
  • Formal design/narrative/story
  • Clarity of material
  • Appropriate treatment of electronic media

Overall Musical Appeal includes the following aspects:

  • Stylistic coherence, regardless of the particular style
  • Effective handling of unity/variety and tension/release
  • Interaction of all of the musical elements (atmosphere, mood, direction, flow of the work)

Creativity refers to aspects of the piece that reveal the composer's individual "voice" and distinguish the piece from a musical exercise or a direct imitation of another piece.
If some of these terms are not familiar to you, please discuss them with your teacher or contact the committee chairperson at comp@nyssma.org.
The criteria listed above are not intended as a "checklist" for each student to go through as they compose a piece.  Each work is unique.  The committee attempts to assess each composition on its own merit.
APPLICATION PROCEDURE

  1. Complete the Submittable Application Form and uploads no later than June 9, 2023.
  2. Upload an mp3 audio file recording of the composition.
  3. Submit the $30 payment as per Submittable.

For further information, please contact Dr. Rob Deemer, NYSSMA Composition Committee Chair at comp@nyssma.org.

2023 New York State School Boards Association Annual Convention & Education Expo Performing Group Application
Procedure and Information
Application Deadline:  April 14, 2023.
NYSSBA is seeking small traditional, contemporary and emerging ensembles from all levels (elementary through high school) who wish their groups to be considered to perform at the NYSSBA Annual Convention & Education Expo to be held at the Buffalo Niagara Convention Center, 153 Franklin Street, Buffalo, NY 14202 October 26-28, 2023

Due to space limitations, the maximum number of student performers per ensemble is 20. Performances will be scheduled to run approximately 10 to 15 minutes in length. Ensembles will be considered for selection in alignment with NYSSMA’s and NYSSBA’s current initiatives in the areas of Belonging, Equity, Diversity and Inclusion. 

Criteria for selection will include performance quality, varied representation of urban, rural and suburban schools, diversity of students in the performing groups, and varied age levels of the groups.

Applicants must be from NYS School Boards Association member school districts.  If you have any questions about this event, please contact Jennifer Kearney at Jennifer.kearney@nyssba.org or at 518-783-3714

To facilitate the completion of this application, please have the following available for upload:
A. Projected number of students/persons who will perform.
B. The group director's name, NYSSMA (NAfME) membership number, home address, school address, home and school phone numbers, home and school email addresses.
C. Dates and Locations of group's previous performances at NYSSMA, NYSSBA and/or other Association Conferences (if applicable).
D. Letter of Approval from the Chief School Administrator indicating a willingness to transport the group to and from the convention site. The letter should also include that any hotel accommodations and/or meals are the responsibility of the school district should the group be selected to perform (to be uploaded).
E. Copies of recent concert programs (to be uploaded).
F. Recordings of three (3) compositions by the group in performance.  This is to be done as three (3) separate files (to be uploaded).  Name each file as title.format (e.g. starsandstripes.mp3)
G. Conductors will be notified of the outcome of their application in June 2023.
Conductors of accepted performing organizations should be aware of the following:
A. The selection procedure will not in any way inhibit NYSSMA from recommending or NYSSBA from inviting other groups to perform, in order to achieve the best possible balance of types of groups, variety of style, age level, or other criteria.
B. NYSSMA’s role in this process is strictly one of recommending groups to NYSSBA; the final choice of groups rests with NYSSBA.
C. Each accepted group will be responsible for its own transportation, meal arrangements, overnight lodging if necessary, and any finances associated with its participation.
D. Participating schools will accept performance time, length, location and format as prescribed by NYSSBA.  The convention will take place at The Buffalo Niagara Convention Center, 153 Franklin St. Buffalo, NY 14202.
E. Participating schools must furnish all their own musical equipment and music stands.
F. Applicants must be from NYS School Boards Association member school districts.
G. If you have any questions about this event, please contact Jennifer Kearney at Jennifer.kearney@nyssba.org or at 518-783-3714.

NYSSMA