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NAfME Eastern Division 2023 Conference: April 13 - 16, Rochester, NY


Connect, Create, Communicate!

Recent history has changed the landscape of our educational system as well as society. As educators we continue to connect, create and communicate with our students through music. The NAfME Eastern Division is calling for 60-minute conference sessions that explore how to connect, create and communicate through and about music in new and innovative ways.

We anticipate hosting hundreds of educators from across the Eastern Division and beyond for the return of our in-person professional learning event. We are dedicated to building a diverse and inclusive community in which participants and members of all backgrounds can access events, programs and services, and be treated equitably. Sessions should ideally address the barriers identified in the NAfME Equity & Access and/or Inclusivity and Diversity Position Statements. Professionals of all ages, cultures and experience levels are encouraged to submit session proposals.

Submission Window: Tuesday, March 15 - Wednesday, June 15, 2022

Proposal Steps

1. Read this Call For Session Proposals in its entirety.

2. Create an account with Submittable.com or sign into an existing account. You will be asked to provide an email address and create a password, which will be used to access communication regarding the status of your proposal.

3. If your proposal has a co-presenter (3 maximum), only one person should complete the session proposal.

4. For technical or navigation issues, contact support@submittable.com.

5. Complete all required sections of the on-line form.

6. Click “Submit” to finalize your submission. An automated confirmation email will be sent to you upon successful submission, which you should save for your records and share with any co-presenters.

7. Once a proposal has been successfully submitted, it will be labeled as being “In Progress.”

8. The Conference Planning Committee reserves the right to edit session titles and descriptions. If you need to edit your proposal after submitting it, you may make this request through the Submittable platform. Edits may be made only through June 15, 2022.

Proposal Form Content

Prepare the following information in order to complete the session proposal form:

1. Session title (10 words maximum)

2. Session description (50 words maximum)

3. Session presentation sequence in bulleted format

4. Session Level (Early Childhood, Elementary, Middle School, High School, Higher Ed)

5. Session Content Area (Advocacy, Band, Classroom Music, Choral/Voice, Collegiate, Curriculum Development/Assessment, Emerging Ensembles, Equity/Diversity/Inclusion/Access, General Interest, Guitar, Jazz, Leadership/Mentoring, Piano, Rural Schools, Social/Emotional Health/Wellness, Special Learners, Strings, Teacher Preparation, Technology, Urban Schools)

6. Session Alignment with Conference Theme (Connect, Create, Communicate)

7. Session Alignment with National Core Arts Standards (Create, Perform, Respond, Connect)

8. Session Equipment, Audio Visual and Technical Needs (All session rooms will have: head table with 4 chairs, theatre style seating, electrical outlet)

9. Presenter(s) Name, Address, Phone Number, Email address, NAfME membership number and expiration date.

10. Presenter(s) bio (75 words maximum)

Selection Process
The Eastern Division Conference Planning Committee will be guided in the selection of sessions by the following criteria: quality of presentation (objectives and organization); innovativeness; importance and timeliness of the topic to the field; practical applicability and program balance.

Additional information

Ensembles: Clinicians who wish to bring their own performing ensemble for use as a demonstration group for their session may do so if they submit a recording along with their session proposal and include with it a concise description of how the ensemble will be used during their session.

Membership: All presenters must be current members of NAfME at the time of submission and at the time of the conference. No honoraria are paid to educational session presenters. Click here to join or renew.

Conference Registration: Submission of a proposal is a commitment by all participating presenters to register for the conference.

Session Scheduling: Individual requests for particular times will be considered but cannot always be accommodated. Submission of a proposal assumes acceptance of the scheduled day and time.

Notice Of Acceptance: Acceptance status for the Eastern Division Conference will be emailed by October 1, 2022.

Additional Conference Forums:  Three Forums will be featured at the 2022 Eastern Division Conference in the areas of Research, Student Composition and Tri-M.  Calls for content will be made available at a later time and is separate from this call for proposals.

Commercial, Institutional & Sponsor Sessions: If you are presenting about a specific product or are a Commercial/Institutional Member of an Eastern Division State association, do not complete this session proposal. Information about sponsored sessions will be forthcoming.

Further Information: Please contact Michael Brownell, Eastern Division President-Elect and Conference Chair at mbrownell.nafme@gmail.com.

We use Submittable to accept and review our submissions.